Department Administrator
- Assist department chair
- Take minutes at meetings (faculty meeting, department leadership meeting, etc.)
- Maintain the chair’s calendar
- Review email and other correspondence
- Assist with annual faculty stewardship reviews
- Assist faculty members as needed
- Assist class scheduler
- Maintain course schedule spreadsheets
- Proofread the class schedules after receiving them from the department scheduler
- Enter the schedule into the university system, Coursedog
- Work with the graduate coordinator to assign graduate student TAs and RAs.
- Find evening school instructors if classes are not taught by graduate students
- Manage add codes and grade changes. Grade roll liaison (ensure grades are submitted by the deadlines).
- Assist with Rank and Status procedures
- Contact external reviewers to request letters and track their responses.
- Help organize rank advancement portfolios and upload them to Box for review
- Prepare and count ballots for rank advancement
- Assist with faculty hiring
- Maintain files for job applicants
- Prepare and count ballots for faculty hiring
- Coordinate adjunct faculty hiring
- Make office assignments
- Arrange for faculty and graduate student offices.
- Schedule the visitor offices
- Update department webpage as needed
Program Management
- Schedule and proctor Major Field Tests (MFT) for graduating seniors
- Support learning management systems, supervise student workers, manage add codes and grade changes, and maintain learning outcomes.
- Manage challenge exam requests
- Maintain the schedule for department rooms (203, 225, 292, 294, 297, and 301 TMCB)
- Process card-swipe clearances for department rooms (150, 225, 275, 297, and 301 TMCB) in addition to after-hours building access.
- Textbook coordinator
- Enter textbooks onto the university Booklist system
- Order textbooks and desk copies as needed