Events & Food

Plan department events, reserve rooms, request food, coordinate advertising, and order supplies.

Start Here

Start with these three items.

1. Room reservationChoose the correct scheduling option and submit the room request.

2. Event detailsSend one complete email for food, event support, advertising, and supplies.

3. Final confirmationConfirm the room, food delivery, setup, cleanup, and funding.

Important: Do not order food or commit department funds until the event and funding are approved.

Choose the option that matches your event:

Department form For department room requests, use the form or contact Carlisa Craft. Open Room Scheduling Form carlisa@mathematics.byu.edu · 801-422-2062

Campus Scheduling Campus space and non-academic events scheduling@byu.edu 801-422-3134 scheduling.byu.edu

Class Scheduling Full-semester events and qualifying TA help or review sections classscheduling@byu.edu 801-422-2631; option 2, option 4

Have the requestor name, date, time, occupancy, meeting title, room preference, technology needs, purpose, and other needs ready.

Use this guide to choose the correct scheduling contact.

Situation	Contact
Full-semester event	Class Scheduling
Beginning the third day of class: full-semester or term TA help/review sections	Class Scheduling
After add/drop: TA help and review sections	Campus Scheduling
After add/drop: non-academic events	Campus Scheduling

Building lockup: After-hours access requires authorization.

Put all food and event-support information in the same email to Erin Gren or the Events Staff.

At least two business days’ notice; earlier is better.

Other event needs:

Event contacts: erin_gren@byu.edu · events@mathematics.byu.edu · 801-319-3190
Erin Gren and Events Staff can help with event details.

Questions about food or event support? Contact Erin Gren or Events Staff.